Using “OneDrive for Business”

Goal: You use “OneDrive for Business” on a PC to synchronize files from any folder on your PC to any OneDrive library in the cloud.

 

What You Do  

What You See 

Install OneDrive for Business (ODfB) from

http://bit.ly/1drv4bus

 

NOTE: you have to match the version of Office (x64 or x86) that you have installed.

Go File | Office Account | About Outlook

 

The version of Office is

Click the file you downloaded to install ODfB

 

You may need to close come programs.

 

You can attempt to close them yourself, and then click “Try Again” or you can click “Close Programs” to have them closed automatically.

 

The “Close Programs” option may cause you to lose to some work in any Office application that you may have open, if you haven’t saved what you were doing.

 

This is the dialog you get when you click “Close Programs”

This dialog means that the installer is running.

This dialog has some interactive media that you can look at while the installer is working.

 

The installer is actually working in the background, you don’t need to click “Next” on this dialog to keep the installer working.

This is a notification that appears above your system tray. This is the status of the installation.

It may take a while…

Window+S (Search) for OneDrive for Business (ODfB)

 

Should show up like this so you can click on it and launch it.

 

Double-click on it to run.

When OneDrive for Business (ODfB) is running you should see the dark blue clouds icon in the system tray

 

NOTE: the white clouds are regular OneDrive which does *NOT* work with Office 365.

When you launched ODfB you should see the following dialog.

 

You need to go and find a URL (a web link) for your OneDrive in Office 365 (on the web), and paste it into the box.

 

Notice that you tell ODfB where you want that library to sync on your local machine down below. We’ll get to that in a second.

If you go to Office365 click the app launcher button

You will see your list of apps, click the OneDrive button

You want to copy the highlighted URL that shows up:

 

 

And paste it into the ODfB window.

Here I have done just that.

Then click the Change link on the dialog.

 

Select the folder on your PC that you want to keep synchronized with your OneDrive folder on Office 365.

 

Once you have done that click “OK”

Then click the “Sync Now” button on the ODfB window.

 

You should see a window that says “This shouldn’t take long.”

When that is done. You will get a “files are syncing message”, you can see if you files are syncing by clicking on the “Show my files…” button.

You should get another helpful little balloon near your system tray

When ODfB is synchronizing files either up or down, you will see a green bar on the bottom of the icon

If you right click on the ODfB icon in the system tray you will get a menu of other actions you can take.

Here are the options explained

  • Sync a new library: You can choose a new library on the server to synchronize to a new folder on your PC
  • Sync now: You can force ODfB to synchronize immediately (now)
  • Pause syncing: You can pause syncing.
  • Stop syncing a folder…: You can stop synchronizing a folder (any changes in the cloud or on your PC are no longer linked)
  • Manage storage: You can manage your storage. Every user on Office 365 has 1TB of data storage.
  • Help: for more information on the application.
  • Exit: if you want to stop the application for any reason.

 

 

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